Meetings are essential for collaboration, idea exchange, and decision-making, but keeping track of everything discussed can be overwhelming. Traditional note-taking often fails to capture every detail, leading to missed insights or forgotten action items. It is where AI-powered note-taking apps offer a brighter, more efficient way to handle meeting documentation.
This article explores the 6 best AI note-taking apps for meetings, highlighting their standout features and user benefits. Let these cutting-edge tools transform your meetings into productive, organized, and stress-free experiences.
Part 1. Top 6 AI Note-Taking Apps for Meetings
Practical discussions rely on clear communication and thorough documentation. Nonetheless, manually recording everything is a waste of time and prone to mistakes. AI advancements have made these apps incredibly efficient at handling this task. Explained below are the top 6 AI-powered note-taking apps designed specifically for meetings.
1. Notion
This versatile platform is popular for its unified task and project management. Its AI-driven capabilities render it a superior choice for meeting note-taking. Revolutionize your information management with effortless capture, organization, and retrieval. Notion adapts to your workflow, offering customizable templates and effortless collaboration. Additionally, its accurate translations make this platform reliable for international meetings.
Key Features
1. Customizable templates for structured note-taking to ensure you never miss anything.
2. Integration with tools like Slack, Google Drive, and Trello to enhance productivity at the next level.
3. Allows users to modify the text’s voice and organization to suit their purpose.
Pros
● Excellent collaboration features for team meetings.
● Highly customizable to suit individual or team needs.
Con
● It is not exactly low maintenance and time-consuming to keep up with.
Pricing Plans
· Plus: $10 per seat/month — billed annually
· Business: $15 per seat/month — billed annually
2. UPDF
This software is a trailblazer in AI-powered note-taking, combining cutting-edge technology with user-oriented design. This app transforms how users interact with documents by leveraging UPDF AI, a built-in intelligent assistant. Whether analyzing a 100-page report or extracting key points from meeting notes, UPDF delivers unparalleled efficiency. Beyond note-taking, the app assists with brainstorming, writing enhancement, and simplifying complex content, making it a comprehensive tool for users in all fields.
Not only does UPDF excel in its AI capabilities, but it also provides versatile annotation tools for adding sticky notes, highlighting, and underlining. Users can edit text and images, enhancing their notes’ functionality and visual aspects. Compatible across all major platforms, UPDF ensures effortless access to its powerful features. Its affordability and robust features make it a top choice for anyone seeking an intelligent, efficient way to manage notes.
Key Features
1. Smart and Authentic Note-Taking: Leverage AI to analyze lengthy documents, extract key points, and create concise, actionable notes tailored to your needs.
2. Enhanced Brainstorming and Writing: Use AI to outline ideas, expand content, and refine your writing for clarity, engagement, and professionalism.
3. Seamless Multi-Format and Language Support: Work with PDFs, Word, Excel, and more, and translate notes into multiple languages with AI precision.
4. Powerful Editing and Annotation: AI-powered tools let you edit text/images and annotate notes with highlights, sticky notes, and stamps to boost productivity.
5. Cross-Platform Accessibility: Enjoy AI note-taking on Windows, Mac, Android, and iOS — all with one license.
Pros
● Comprehensive compatibility across Windows, Mac, Android, and iOS with a single license.
● Offers a wide range of features, from editing and annotating to AI brainstorming and translation.
Con
● Does not support transcription.
Pricing Plans
· Free trial available, no credit card required.
· Annual: US$39.99
· Perpetual: US$69.99
3. Krisp
A cutting-edge AI-powered app designed to enhance online meetings, Krisp eliminates background noise and improves voice clarity. Primarily designed for noise cancellation, it also offers innovative note-taking features. By leveraging real-time voice analysis and transcription, Krisp ensures that key discussion points are captured accurately. Its lightweight design and compatibility with major conferencing tools make it an effortless addition to your workflow.
Key Features
1. Identifies and extracts critical points or action items for easy review after the meeting.
2. Automatically transcribes spoken content into text, enabling quick note-taking.
3. Amplifies clarity and reduces echoes for both the speaker and listeners.
Pros
● The free plan provides ample transcriptions and meeting summaries.
● Leverages your computer’s native audio input and output devices to record meetings.
Con
● Limited compatibility with major conferencing platforms and devices.
Pricing Plans
· Pro: $8/ month — billed annually
· Business: $15/ month — billed annually
4. Notta
When it comes to capturing and organizing spoken content from meetings, this transcription-focused AI tool is a great choice. Its strength lies in its ability to generate real-time transcriptions across multiple languages, making it ideal for teams operating in diverse environments. Beyond transcription, Notta offers powerful editing and export options to allow users to tailor and share their notes effectively.
Key Features
1. Leverage AI to generate precise meeting summaries, streamlining your review process.
2. Automatically includes timestamps, making it easy to revisit specific parts of the conversation.
3. Notta lets you skip to specific parts of meeting recordings, saving you time.
Pros
● Exceptional accuracy in transcribing multiple languages and accents.
● Break language barriers with automatic transcription in 58 languages.
Con
● Requires a strong microphone for optimal real-time transcription accuracy.
Pricing Plans
· Pro: $9/ month — billed annually
· Business: $16.67/ month — billed annually
5. Otter
Otter is a feature-rich AI-powered tool tailored to create detailed and actionable meeting notes. Known for its high-quality live transcription capabilities, it effortlessly integrates with popular conferencing platforms to capture every word in real time. Beyond transcription, the platform offers tools to highlight, comment, and organize meeting insights. That makes it a favorite among professionals managing complex projects or team collaborations.
Key Features
1. Employs speaker diarization technology to identify and isolate audio segments by speaker.
2. Generates insights, such as key topics and speaker engagement, to measure meeting effectiveness.
3. Works effortlessly with Zoom, Microsoft Teams, and Google Meet for a unified workflow.
Pros
● Real-time transcription with impressive accuracy and clarity.
● Extensive collaboration features, including shared access and editable notes.
Con
● Custom vocabulary setup can be time-consuming for niche industries.
Pricing Plans
· Pro: $8.33 per user/ month — billed annually
· Business: $20 per user/ month — billed annually
6. Aiko
It is an AI-powered transcription app designed to convert speech into text directly on your device, ensuring privacy and efficiency. Utilizing OpenAI’s Whisper model, Aiko offers high-quality transcriptions without requiring an internet connection. It’s particularly useful for transcribing meetings, lectures, and interviews to ensure everything is recorded. That makes it a valuable tool for professionals and students alike to use in all situations.
Key Features
1. Processes audio locally, ensuring that your data remains private and secure.
2. Capable of transcribing audio in over 100 languages, including English, Spanish, French, etc.
3. Allows for automation of transcription tasks to enhance workflow efficiency.
Pros
● Enables saving transcriptions in various formats, such as text files or subtitles.
● Since transcription occurs on your device, there’s no need to worry about data breaches.
Con
● Transcription can be demanding on device resources, affecting performance during use.
Pricing Plans:
$16.00
Conclusion
Long story short, AI note-taking apps have changed the game for meetings. They offer features like real-time transcription, collaboration tools, and effortless organization. Each tool discussed excels in specific areas, catering to diverse professional needs.
All the tools mentioned bring unique benefits, making them valuable depending on your requirements. Choosing the right app simplifies note-taking, boosts productivity, and ensures every meeting insight is effectively captured and utilized.
